All employers are required to report each newly hired or recalled employee to the Department of Industrial Relations. The information must be furnished within seven days from the date of hire or reemployment. (Employers electing to file magnetically or electronically may transmit twice monthly, not less than twelve (12) days nor more than sixteen (16) days apart, when required.) Employers who fail to report newly hired or recalled workers may be fined up to $25.00 for each violation.

All reports of hire will require the following data: employee's name, address, and social security number; first day of work, and, whether newly hired or recalled to work. Also required are the employer's Federal Employer Identification Number (FEIN), name, and address. The information may be provided by report -of-hire card, magnetic media, electronic media, or W-4 or other hard copy. The W-4 must be annotated with the date the employee begins work. The W-4, as well as other hard copy reports such as printouts, may be mailed or faxed to the New-Hire Unit. Employers using the report-of-hire card need only furnish employee information, as all required employer information would be pre-printed on the card.

You may contact the Alabama Department of Industrial Relations New-Hire Unit at:

Alabama Dept. of Industrial Relations
New-Hire Unit
649 Monroe Street, Room 2683
Montgomery, AL 36131-0378
Phone: (334) 353-8491
Fax: (334) 242-8956
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